Admin Executive

Role Summary

We are looking for an Admin Executive to manage day-to-day office administration and support smooth operations across the company. This role will coordinate facilities, vendors, office supplies, logistics, documentation, and general administrative support for teams and management.

Key Responsibilities

• Manage office administration: supplies, inventory, stationery, pantry, and general office upkeep
• Coordinate vendors and services: quotations, renewals, payments follow-ups (with Finance), and service quality
• Handle facility management: seating, meeting rooms, office maintenance, utilities, and repairs
• Support asset coordination (non-IT and basic tracking): office equipment, access cards, keys, and handover records
• Provide administrative support to management and teams: letters, documents, printing, courier, travel/local logistics
• Coordinate company events and internal arrangements (meetings, team activities, training sessions)
• Maintain admin documentation and trackers: vendor list, contracts/renewals calendar, inventory logs
• Support HR with admin tasks when needed (onboarding logistics, ID cards, office access arrangements)
  
  

Requirements

• 2-4 years' experience in administration / office coordination (tech or services industry preferred)
• Strong organizational skills, attention to detail, and ability to multitask
• Good communication skills and vendor coordination capability
• Proficiency in MS Office / Google Workspace and basic tracking/reporting
• Reliable, proactive, and able to work independently
  
  

Nice-to-Have

• Experience handling procurement requests and basic budget tracking
• Experience supporting a hybrid workplace setup
  
  

Benefits

• Competitive Salary: Commensurate with experience. Paid in GBP with a UK contract
• Opportunities for high-level professional development and organizational influence
• Supportive work environment with a focus on work-life balance and employee well-being